Personal Assistant
Personal Assistant to Senior Executive
Hybrid/Remote NYC with travel to Belmont Park Village
We are seeking an exceptional Personal Assistant (PA) to provide dedicated support to a Senior Executive based in the U.S.
This role is integral in ensuring the seamless handling of both business and personal matters with the utmost professionalism and discretion. The ideal candidate will thrive in a dynamic, fast-paced environment and excel in managing complex schedules, coordinating travel, and maintaining confidentiality.
Key Responsibilities:
Calendar & Travel Coordination:
- Manage the executive’s schedule with precision, accounting for time zone differences.
- Arrange domestic and international travel, including flights, accommodations, and transportation.
Confidential Administrative Support:
- Handle email correspondence with discretion.
- Maintain organized contact databases and manage digital/physical files on platforms like SharePoint and Google Drive.
Expense & Vendor Management:
- Oversee expense reporting and vendor invoicing.
- Assist with budgeting for travel, memberships, and related expenses.
Household & Social Media Support:
- Coordinate with household staff to ensure smooth personal affairs management.
- Manage and maintain the executive’s LinkedIn and relevant social media accounts.
Relationship Management & Gifting:
- Strengthen relationships through thoughtful gifting and efficient vendor coordination.
Special Projects & Initiatives:
- Support personal and business initiatives, event coordination, and special assignments.
- Maintain updated professional profiles and assist with cross-functional projects.
Qualifications & Skills:
Experience & Education:
- Bachelor’s degree preferred.
- 8–10 years of experience in a Personal Assistant role, ideally supporting senior executives.
Personal Qualities & Skills:
- Adaptability & Flexibility: Thrive in a fast-changing environment while maintaining composure.
- Problem-Solving: Anticipate challenges and develop proactive solutions.
- Proactivity & Initiative: Anticipate needs and prepare in advance.
- Time Management: Meet deadlines effectively without sacrificing quality.
- Confidentiality & Attention to Detail: Handle sensitive information with the utmost care.
- Communication Excellence: Strong verbal and written communication skills.
- Tech Savvy: Proficient with MS Office Suite, Google Workspace, Adobe Suite, and eager to adopt new technologies.
- Resilience: Comfortable with high expectations and constructive feedback.
Salary Range $90-$100K+ Generous Benefits Package
About You:
You are a resourceful, detail-oriented professional passionate about delivering excellence. You excel in balancing both business and personal support responsibilities and adapt effortlessly to changing priorities. Your strong organizational skills, proactive approach, and unflappable nature make you an indispensable partner to the executive.
Why Join Us?
This is a unique opportunity to work closely with a senior leader, managing a blend of professional and personal initiatives. If you thrive in a high-performance environment and are eager to make a meaningful impact, we’d love to hear from you.
How to Apply:
Please submit your resume and a brief cover letter highlighting your experience and qualifications for the role.
We look forward to welcoming a dedicated professional to our team!